Policies and Procedures

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In This Section

1 Introduction

1 Introduction 1-1-1 Table of Contents By Subject 1-1-2 Policies & Procedures Manual Revision Process 1-1-3 Organizational Chart 1-1-4 Area Commission By-Laws

2 Area Commission

2 Area Commission 2-1-0 GP1: Governance Commitment 2-2-0 GP2: Governing Style 2-3-0 GP3: Code of Conduct 2-4-0 GP4: Commission Job Description 2-5-0 GP5: Commission Operations 2-6-0 GP6: Committee Principles 2-7-0 GP7: Chairperson's Role 2-8-0 GP8: Annual Planning and Evaluation Cycle 2-9-0 EP1: General Executive Constraint 2-10-0EP2: Communication and Counsel to the Commission 2-11-0 EP3: Budgeting 2-12-0 EP4: Financial Condition 2-13-0 EP5: Asset Protection 2-14-0 EP6: Compensation & Benefits 2-15-0 CPR1: Delegation to the President 2-16-0 CPR2: President's Responsibilities 2-17-0 CPR3: Monitoring Presidential Performance 2-18-0 MISSION STATEMENT

3 Information Technology

3 Information Technology 3-1-0 Use of Information Technology Resources Policy 3-1-1 Use of Information Technology Resources 3-1-2 Wireless Communication Devices Eligibility and Usage 3-1-3 Information Security Plan 3-1-4 TTC Information Security Data Breach Response Plan

4 Plans and Analysis

4 Plans and Analysis 4-0-2 Survey Research Studies 4-1-1 SACSCOC SUBSTANTIVE CHANGES

5 Marketing

5 Marketing 5-0-1 Public Service/News Coverage 5-0-4 Décor In Public Spaces 5-0-5 Closure of School - Unscheduled 5-1-1 Specialty Items 5-1-2 College Image Statement 5-2-1 Inviting Elected Officials to Trident Technical College Events

6 Financial Affairs

6 Financial Affairs 6-1-1 Annual Report 6-1-2 Travel Authorization and Reimbursement 6-1-4 Student Travel, Authorization and Reimbursement 6-2-1 Professional Development Program 6-2-2 Memberships in Professional Organizations 6-2-3 Tuition Assistance 6-3-1 Funds, Receipt and Deposit 6-5-1 Budget Transfers 6-5-2 Federal Funds, Expenditure and Control Of 6-6-1 Budget Administrator Responsibility 6-6-2 Invoice Payment Process 6-7-1 Funds, Investment of Surplus 6-8-0 Refunds Policy 6-8-1 Refunds 6-9-1 Authorized Signatures/Bank Withdrawals 6-12-1 Capital Plant Fund 6-13-0 Educational Fee Waiver Policy 6-13-1 Educational Fee Waiver 6-14-0 Student Fees Policy 6-14-1 Checks - Information Required, Returned Checks and Credit Card Chargebacks 6-15-0 Expenditure of Auxiliary Income 6-15-1 Expenditure of Auxiliary Income 6-16-1 Internal Auditing Department 6-18-1 Red Flags Rule Identity Theft Prevention Plan

7 Facilities Management

7 Facilities Management 7-0-1 Maintenance 7-0-3 Buildings, Interior Structures and Furnishings, Color Schemes 7-0-4 Tobacco Free Campuses and Sites 7-4-0 Physical Facilities Use by Outside Agencies 7-4-1 Physical Facilities, Use by Outside Agencies 7-4-2 Physical Facilities: Campus Events With Alcoholic Beverages 7-5-1 State Agency Mail Services 7-6-1 Vehicle Management 7-7-0 Energy Management 7-7-1 Building Energy Management Program

8 Human Resources and Employee Relations

8 Human Resources and Employee Relations 8-0-0 Non-Discrimination of Persons with Disabilities Policy 8-1-3 Establishment and Classification of Positions 8-1-4 Teacher and Employee Retention Incentive Program (TERI)8-2-0 Sexual Harassment and Unprofessional Conduct 8-2-1 Sexual Harassment and Unprofessional Conduct: Reporting, Investigation, Resolution and Grievance Process 8-3-0 Hazing 8-3-2 Hazardous Weather and Emergencies 8-4-1 Personnel Work Schedules and Overtime Compensation 8-4-2 Employment of Temporary Faculty 8-4-3 Employment of Temporary Classified Employees 8-4-4 Adjunct Faculty Salary 8-5-1 Faculty, Teaching 8-5-3 English Fluency Requirements for Faculty Employment 8-5-4 Intellectual Property Rights 8-6-1 Political Activity 8-7-1 Employee Alcohol/Drug Use 8-8-1 Employment Verification 8-8-2 BACKGROUND CHECKS 8-9-0 Conflict of Interest Policy/Ethics, Government Accountability & Campaign Reform Act of 1991 8-9-1 Honorariums, Gratuities, and Gifts 8-9-2 Prohibition of Unauthorized Use of College Assets/Information 8-9-3 Solicitation and Distribution of Non-College Related Materials 8-9-4 Employee Recognition, Official and Unofficial 8-10-1 Employee Terminations 8-12-1 Personnel Files 8-13-1 Leave Records 8-13-2 Leave, Temporary Disability 8-13-3 Leave Without Pay 8-13-4 Workers' Compensation 8-13-5 Employee Assistance Guidelines 8-13-6 Employee Leave Transfer Program 8-13-8 Faculty Non-Work Days 8-13-10 Employee Benefits and Employer-Contributed Insurance and Retirement 8-14-1 Secondary Employment 8-15-1 Classified Employees Compensation 8-16-1 Orientation, New Employees 8-16-2 Telecommuting 8-17-1 Holidays 8-18-1 Employment of Relatives (Nepotism)8-19-0 Statement of Ethical Principles for Employees 8-21-0 Whistleblower Policy 8-21-1 Whistleblower Procedure 8-22-1 Records Retention

9 Development

9 Development 9-1-1 Development Department 9-3-1 Donations To Trident Technical College 9-4-0 TTC Foundation, Relationship to Area Commission and College Policy 9-4-1 Administrative Support for Foundation Contractual Services 9-6-0 Naming of Buildings, Facilities and Campus Green Spaces Policy 9-6-1 Naming of Buildings, Facilities and Campus Green Spaces

10 Procurement and Inventory Control

10 Procurement and Inventory Control 10-0-2 Equipment Inventory Management 10-1-0 Contractual Agreements Policy 10-1-2 Contracts 10-2-1 Purchasing Authority 10-2-2 Purchase Requisition/Specification 10-2-3 Purchase Requisition/Order Processing 10-2-5 Purchases, Vendors' Invoices for Bookstore 10-2-8 Purchasing Card Program

11 Auxiliary Enterprises and Printing Services

11 Auxiliary Enterprises and Printing Services 11-0-1 Bookstore, Official Purchases 11-0-2 Duplicating/Printing Services 11-1-1 Food Services, Contracts

12 Public Safety

12 Public Safety 12-1-0 Public Safety Policy 12-1-1 Emergency Response, Evacuations, and Drills 12-1-2 Emergencies, Campus 12-1-3 Parking, Special Functions 12-1-4 Traffic Control, Parking, and Reserved Parking 12-1-5 Jeanne Clery Disclosure of Campus Security Policy and Campus Statistics Act 12-1-6 Weapons on Campus 12-1-7 Children on Campus 12-1-8 Sexual Assault Procedure 12-1-9 Animals on Campus 12-1-10 Skateboarding, Skating, Bicycling and Parkour 12-1-11 Compliance with Applicable Laws Regarding Department of Homeland Security Enforcement Requests 12-2-0 Security of Institutional Buildings & Equipment Policy 12-2-1 Building Security 12-2-2 Laboratory, Clinic, Classroom, and Office Security 12-3-1 Identification of Faculty/Staff Personnel 12-4-0 Emergency Alert System (EAS) Registration for TTC Employees Policy 12-4-1 Emergency Alert System (EAS) Registration For TTC Employees 12-5-0 Youth Protection Policy 12-5-1 Youth Protection

13 Division of Academic Affairs

13 Division of Academic Affairs 13-0-2 Course Syllabi and Addenda 13-0-3 New Curriculum Program Development 13-0-6 Grades and Transcripts 13-0-8 Full-time Faculty Workload/Overload 13-0-9 Curriculum Content Changes 13-0-10 Closing Academic Programs 13-1-1 Instructional Projects and Services 13-2-0 Use of Resources Policy 13-2-1 Library Materials, Overdue 13-2-2 Digital Resources Acquisition 13-2-3 Duplication and Use of Copyrighted Material 13-2-5 Materials Acquisition 13-2-6 Acquisition of Consumable Books and Periodicals 13-2-7 Repair, Replacement, Removal and Preservation of Materials 13-2-8 Archives 13-3-0 Academic Advisory Committees Policy 13-3-1 Academic Advisory Committees 13-4-0 Collection Development Policy 13-4-1 Articulation 13-5-1 Audiovisual Production Request 13-6-1 Student Intellectual Property Rights 13-7-0 Education Abroad Policy 13-7-1 Education Abroad Procedure 13-8-0 Institutional Review Board Policy 13-8-1 Institutional Review Board Procedure 13-9-1 Student Privacy, Distance Learning 13-10-1 Academic Student Ceremonies 13-11-1 Non-Credit Programs, International Students for Non-academic Training 13-12-1 Non-Credit Programs 13-13-1 Non-Credit Programs, Registration 13-14-1 Non-Credit Program Refunds

16 Admissions and Registrar

16 Admissions and Registrar 16-0-3 Advisor Assignments 16-0-5 Grade Changes 16-0-6 Incomplete Grade, Removal of 16-1-0 Admissions Policy 16-1-1 Admissions, Health Sciences and Nursing Programs 16-1-3 Returning Students 16-1-5 Advanced Standing 16-1-6 Advanced Standing Credit for Trident Technical College Continuing Education Coursework 16-1-7 Admissions, Academic Eligibility Criteria 16-1-9 Credit Through Experiential Learning 16-3-1 Admissions, International Students 16-4-1 Admissions, High School Students 16-5-1 Academic Standing 16-5-2 Academic and Financial Aid Suspension Appeals Committee 16-6-1 Course Withdrawal 16-6-2 Never Attended 16-7-1 Student Records, Confidentiality 16-7-2 Issuance of Transcripts 16-7-3 Student Name Change 16-7-4 Student Social Security Number Change 16-7-5 Student Major Updates 16-7-6 Sealing of Records/Removal from Class 16-9-1 Residency 16-10-1 Graduation, Application and Verification 16-10-2 Graduation Committee 16-10-3 Awarding of Degrees, Diplomas, and Certificates 16-10-4 Graduation, Course Substitutions 16-10-5 Catalog Applicability

17 Student Services

17 Student Services 17-1-1 Job Referrals 17-2-0 Responsibility for Administering Student Life Programs 17-2-1 Student Publication Board 17-2-2 Student Cabinet 17-2-4 Concerts on Campus 17-2-6 Bake/Food Sales, Food Preparation and Storage 17-3-0 Non-Discrimination of Students With Disabilities 17-3-3 Acquired Immune Deficiency Syndrome (AIDS), Students 17-4-0 Student Aid Policy 17-4-1 Deferred Payment of Tuition and Fees 17-4-2 VA Vocational Rehabilitation and Employment Program 17-4-3 Institutional Work Study 17-4-4 Attendance Policy, Conduct and Standards of Progress for Veteran and International Students 17-5-1 Provision for Counseling and Career Development Services 17-6-1 Text Messaging 17-7-0 Prohibited Recruitment Tactics Policy

Table of Contents

Introduction
Area Commission
Information Technology
Plans and Analysis
Marketing
Financial Affairs
Facilities Management
Human Resources and Employee Relations
Development
Procurement and Inventory Control
Auxiliary Enterprises and Printing Services
Public Safety
Division of Academic Affairs
Intentionally Left Blank for Future Use
Intentionally Left Blank for Future Use
Admissions and Registrar
Student Services

This online version of the Trident Technical College Policies and Procedures Manual has been compiled for the convenience of TTC employees. The language used in the Policies and Procedures Manual and/or the Employee Handbook does not create an employment contract between the employee and Trident Technical College (TTC). The Policies and Procedures Manual and/or the Employee Handbook do not create any contractual rights or entitlements. TTC reserves the right to revise the content of the Policies and Procedures Manual and/or the Employee Handbook, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph, create any contract of employment.

If you have problems accessing the TTC Policies and Procedures Manual or if you find errors, contact Kristina Skirving. If you have questions regarding a policy or procedure, please click on the contact person link provided in each section. Clicking on this link will allow you to email the policy or procedure contact person with your concern.